Accounting Outsourcing Pricing

Pricing for accounting firms who outsource client portfolios.

Accounting firms outsource to Aicountants for bookkeeping, VAT, accounts prep, and reconciliation — across a portfolio of clients, not per-seat. We handle the work your team would otherwise do. Pricing is portfolio-based: not a flat per-client rate, but scoped to client count, service mix, and workload.

Short answer: outsourcing pricing for accounting firms is portfolio-based, not per-seat or per-client flat. We discuss how many clients you're assigning, which services (bookkeeping, VAT, accounts, payroll, reports), your typical client profile (turnover, complexity), and your engagement model (dedicated team vs. managed portfolio). Then we scope the total work and price accordingly.

How Portfolio Outsourcing Works

Workload-based, not per-client pricing

Unlike flat-per-client pricing, we price based on actual workload:

Total Portfolio Volume

We look at the combined monthly transaction volume across all your clients, not count per-client. A portfolio of 10 clients with 100 transactions each costs less than 10 clients with 500 transactions each.

Service Mix

The cost reflects which services you're outsourcing: bookkeeping only is cheaper than bookkeeping + VAT + accounts preparation. We price the mix you need.

Client Complexity Distribution

A portfolio of micro-businesses is different from one with larger companies. We understand your portfolio composition and price for the actual complexity.

Dedicated Team vs. Managed Portfolio

A dedicated in-house team for your clients costs differently than a managed portfolio model where clients are pooled across capacity.

What We Discuss on Your Discovery Call

Scoping your portfolio outsourcing

How many clients you want to assign
What services each client needs (bookkeeping, VAT, accounts, payroll, reporting)
Typical client turnover and transaction volume
How many clients are VAT-registered

Whether you have employees on any client accounts (payroll scope)
Your engagement model: dedicated team or managed portfolio
Software clients use (Xero, QuickBooks, Sage, etc.)
Current state: are clients current or do some need catch-up?

Engagement Models

How we can work with your practice

Managed Client Portfolios: You assign clients to our managed service. We handle the work; your team maintains client relationships and does reviews.
Dedicated Teams: A named team focused on your clients exclusively, giving you a consistent point of contact and familiar faces.
Backlog & Recovery: Assign difficult, behind-schedule clients for immediate catch-up, then transition to ongoing managed service.
Scaling Up: Start with a small pilot (10-20 clients) and scale as you see the benefit.

Common Questions

Outsourcing for practices

Do you maintain the client relationship or do we?

You maintain the relationship — we're your back-office team. Your team reviews the work, talks to the client, and signs off on delivery.

Can we scale if our portfolio grows?

Yes — pricing adjusts as you add or remove clients. It's workload-based, not fixed-per-client.

What if a client wants live access?

We work via your accounting software (Xero, QuickBooks, etc.) under your credentials or supervised access — clients don't have separate access to Aicountants.

Can we start with a pilot before committing?

Absolutely — many practices start with 10-20 clients to see how the partnership works, then grow.

What happens if we want to move a client back in-house?

No problem — pricing adjusts downward. We transition the work back to you cleanly.

Do we need to change our audit or review process?

No — you maintain your existing quality gates. We provide clean, reviewed-ready work that fits your existing approval process.

Let's Explore a Partnership

Book a discovery call to discuss portfolio outsourcing.

Tell us your portfolio size, service needs, and which clients you'd like to discuss — we'll explore what partnership looks like and confirm pricing.

Book a Discovery Call